Tyndale USA

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Accounts Payable Specialist

Accounts Payable Specialist

Job ID 
2018-1310
# of Openings 
1
Job Locations 
US-PA-Pipersville
Posted Date 
5/22/2018
Category 
..

More information about this job

Overview

Purpose of Position: Provide support to Tyndale vendors and within the Accounts Payable and Purchasing Departments relating to vendor invoices.   Voucher vendor invoices with 100% accuracy against open receivers.  Investigate vendor statements and credit memos or receiver discrepancies and escalate to the appropriate party prior to posting.

Responsibilities

Primary Accountabilities and Job Activities:

  • Daily performance of 4 critical responsibilities:
  1. Daily printing of emailed invoices from the Accounts Payable mailbox;
  2. Daily matching of receivers to invoices;
  3. Vouchering all vendor invoices and check requests;
  4. Review and monitor the Accounts Payable mailbox;
  • Review all vendor statements to assure all invoice & credit memos have been vouchered;
  • Weekly review pending receivers & invoices;
  • Print & voucher all checks requests received through Pro Track;
  • Process vendor invoices with proper G/L coding and approvals of vouchers;
  • Vendor maintenance of 1099, sales & use tax;
  • Calculate & record use tax accruals by voucher for payment of taxes;
  • Maintain an analysis of corrective action to be taken regarding:
  1. Receiver discrepancies on inventoried items;
  2. Credit memos due from vendors;
  • Work with the purchasing department to resolve any vendor issues or disputes.  If an action is required, compile backup and graduate for processing;
  • Pull all vendor invoices for check runs;
  • Match the invoices to the checks;
  • Track annual capital expenditures;
  • File all the vendor invoices in open payables or paid draws properly;
  • Review and research outstanding checks;
  • Assist department with special projects and perform miscellaneous duties as assigned by the Accounts Payable Manager;

Qualifications

Qualifications:

  • 3+ years of Accounts Payable experience required;
  • Knowledge of accounting principles strongly preferred; Associates Degree in Accounting a plus;
  • Computer skills- proficient in MS Office with an emphasis on Excel and with accounting software experience;
  • Detail-oriented;
  • Experience with identifying and resolving invoice discrepancies;
  • Strong analytical and organizational skills;
  • Knowledge and experience to troubleshoot problems;
  • Ability to accurately identify issues and then use creativity and persistence in looking for and executing solutions;
  • Action orientated and a sense of urgency;
  • Confidentiality and discretion is of the utmost importance;
  • Ability to work independently as well as in a team environment;
  • Strong verbal and written communication skills;

 

Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.